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Charter
Purpose and Function
YFC is the Family, Youth, System Partner Roundtable (FYSPRT) for the North Sound region of Washington State. This includes Snohomish, Skagit, Whatcom, Island, and San Juan Counties. YFC, and all WA State FYSPRTs, provides an equitable forum for families, youth, system partners, and communities to discuss issues related to the child/youth behavioral health (mental health and substance use) System of Care (SOC). YFC strengthens sustainable resources by facilitating the creation of community-based approaches to address the individualized behavioral health needs of children, youth, young adults, and their caregivers. YFC leverages the experiences and expertise of all participants dedicated to building seamless behavioral health services according to goals and action steps identified in the Work Plan. Additionally, YFC:
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Provides a forum wherein youth, young adults, families, system partners, and community partners can develop authentic and positive partnerships.
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Ensures SOC leaders have access to a broad range of perspectives whereupon they can build and strengthen relationships and elevate youth and family voice in decision-making.
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Identifies youth, family, system, and community priorities for the SOC.​
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Creates options and opportunities to address priorities (see Work Plan and Strengths and Needs Assessment for more information).
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Promotes youth-and-family-driven solutions to identified challenges and barriers within the SOC.
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Develops common ground through mutual learning amongst all participants.
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Provides leadership and influence for the establishment and sustainability of the SOC both in the region and statewide.
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Ensures accountability and effectiveness through evaluation of meetings.​
Decision-making responsibilities and process
YFC utilizes a tri-lead leadership model wherein the monthly regional agenda is created collaboratively by leaders who identify as youth, family members, and system partners (see Regional FYSPRT Manual). YFC members and other members of the community may request to raise an issue at a YFC meeting by contacting the conveners or any tri-lead. The tri-leads decide whether to add the issue to a future agenda, how long the issue will be discussed, and will facilitate the discussion. YFC employs a modified consensus model of decision-making wherein issues are introduced and clarified before they are opened for group discussion. Once the group has had time to process the issue - exploring ideas as broadly as possible - the facilitator will form a proposal based on the group's input. The group then helps the facilitator amend the proposal until broad agreement is reached among everyone present at the meeting. If a decision must be made quickly but consensus cannot be reached, a quorum of the membership (fifty-one percent of those members listed on the roster) may be asked vote on the matter as a last resort.
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01
Introduce and clarify the issue
Share background information. Work out the remit of the discussion.
- i.e. What questions do you need to decide about now?
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02
Open out the discussion
Make space for everyone to share their needs and opinions before launching into trying to solve the problem. If ideas come up already, you could hear them briefly, then park them for the next stage.
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Explore ideas in a broad discussion
Come up with lots of different ways forward. Explore the pros and cons of different options. Identify key concerns, needs and objectives
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Form a proposal
Look for a solution that meets everyone's most important needs. This might involve weaving together elements of different ideas.
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Amend the proposal
Look for changes that will make the proposal even stronger.
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Test for agreement
Clearly state the proposal and check whether there is real agreement. Starting by asking for who is against the proposal makes it easier for people to voice their concerns. E.g.:
Any blocks?
Any stand-asides?
Any reservations?
Do we have consensus?
If you have a block, or too many stand asides you will need to go back a stage, and amend the proposal further, or create a new one.
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Work out how to implement the decision
Work out what needs to happen, by when, and who will do it!
Membership
YFC membership is comprised of youth, young adults, families, system partners, and community partners who live and/or work within the North Sound region. A member is defined as someone who has attended at least two meetings in the past six months. Membership rosters are compiled quarterly. Meetings are open to the public and non-members are welcome to attend and provide input and feedback regarding SOC functioning, gaps, and needs. YFC actively recruits community leaders who reflect the diversity in the region to better conduct business in ways that benefit all of the children, youth, young adults, and families the SOC serves.
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Roles of YFC's Members and Tri-Leads:
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Members provide leadership, support, and guidance to those directly responsible for managing programs and activities within the SOC. Through education, collaboration, and participation, members influence the movement toward the infusion of SOC values and principles in matters pertaining to workforce development, policy development and revision (broadly construed), best practices, financial decisions, and structural changes within the SOC. The role of members also includes the following:
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Identify individual, behavioral health serve agency, and community strengths to the forefront in completing necessary tasks,​
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Identify barriers/challenges and approaches to address issues,
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Identify strengths/initiatives/projects of existing behavioral health service agencies that support SOC values and principles,
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Educate SOC partners on the priorities identified by youth and families, and
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Develop problem-solving approaches for moving forward.
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Tri-Leads are expected to leverage their experiences of either accessing services or supporting a young person in doing so to guide the activities of the FYSPRT. Family and Systems leaders, in partnership with the convener, are expected to develop positive youth-adult partnerships with the youth leader(s) by assisting them in building leadership skills and gaining experience in SOC change work. The System lead, in partnership with the convener, is expected to share knowledge about how systems operate with youth and family leaders who may not yet have the information they need to realize their visions for change. Additionally, tri-leads are charged with:
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Developing regional meeting agendas,​
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Facilitating meetings,
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Attending Statewide FYSPRT meetings,
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Elevating issues to the Statewide FYSPRT as needed,
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Bringing information from the Statewide FYSPRT to YFC,
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Creating and maintaining connections with SOC leaders in the region,
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Performing outreach and engagement activities,
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Participating in projects identified in the FYSPRT Work Plan,
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Representing YFC at community meetings and events and bringing information back to YFC's members, and
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Attending trainings as requested by HCA or the convener.
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Washington State's Child Youth and Family Behavioral Health Governance Structure
YFC is part of a statewide network of ten (10) regional FYSPRTs, all of which are members of the Statewide FYSPRT. The role of the Statewide FYSPRT is, "to address recurring needs brought forward from a Regional FYSPRT through dialogue, presentations, and information gathering from other Regional FYSPRTs and state partners. If the Statewide FYSPRT is not able to resolve the recurring need, it can be moved forward to a legislative workgroup, specifically the Youth and Young Adult Continuum of Care (YYACC)." Washington State Health Care Authority: Family Youth System Partner Round Table.
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Issues brought to the YYACC workgroup are considered for inclusion in the recommendations sent to the Children and Youth Behavioral Health Work Group (CYBHWG). If adopted by that workgroup, recommendations are included in CYBHWG's annual report to the legislature. Learn more about the communication flow here.
Meetings and Required Activities
YFC meets the second Monday of every month from 3-5 PM. Since YFC represents a large and geographically diverse region virtual attendance is always an option. When hybrid (virtual and in-person) meetings are held locations may change according to the priorities of members and the availability of meeting space. Agendas and details about how to participate in meetings are posted to YFC's website and distributed to the email list prior to each meeting. ​Youth, young adults, and family members who are not compensated for attendance by an employer are reimbursed for childcare and travel expenses for any in-person meetings attended. This is offered in the form of gift cards worth at least the total amount spent in either mileage or actual costs as reported by the youth or family member. Meetings follow protocols outlined in the Regional FYSPRT Manual.
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All FYSPRTs are required to engage in the following activities:
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Develop a Work Plan, due January 31st of every odd year.
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Conduct a Needs Assessment, due October 31st of every even year.
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Review this Charter during one meeting per calendar year.
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Utilize a meeting evaluation tool at least one time per quarter.
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Review WISe data or WISe reports at two meetings per calendar year.
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